Tool management with Centix
Do you want to know where your tools are located, whether they have been inspected, and easily inspect and move them? With Centix tool management software, you always have full insight and control over your tools.
With Centix Online, you can easily register, locate and inspect tools, both visually and electrically, using standard checklists. As a result, you work more efficiently and reduce errors. Say goodbye to paper-based inspections, fixed workstations and administrative tasks at the end of the day. With Centix OnSite in combination with QR codes, you can manage your tools quickly and easily, wherever you are.
Centix offers a complete software solution with a best practice template for efficient tool management.
Benefits of Centix
- Efficient use of tools: No overcrowded vans — each employee has exactly what they need.
- Fewer lost tools: Through registration and identification, you always know where tools are located. As a result, they are less likely to be taken or lost. In addition, photos allow you to recognise tools instantly.
- Cost reduction: With clear insight into quantities and locations, you avoid unnecessary purchases of new tools.
- Timely inspections: You can see exactly when tools need to be inspected. With automatic notifications (Object Alerts), you are reminded in time to recall tools.
- Instant access to inspection certificates: Scan the QR code and immediately display the correct certificate, ensuring you always comply quickly and easily with audit and compliance requirements.
- Quality insight: Based on historical data, you can easily identify which types or brands of tools fail more frequently.
- Quick inventory check: Easily verify your tools on-site and instantly see which items are missing or do not match your records.
Organisations already using Centix
Get to know Centix tool management software
Would you like to explore Centix and get a feel for our tool management solution? Request a free demo account today. In just three simple steps, you can get started with Centix Online yourself:
- Request a free demo account via the button below
- Receive your login details within one hour during business hours
- Explore Centix Online Basis and experience its capabilities for yourself
The demo account is completely non-binding. There are no obligations and no payment details are required.
Managing tools
Lending out tools as a tool manager
As a tool manager or warehouse employee, you can easily register tools, PPE and other items in Centix to mechanics, projects, warehouses or vehicles. This ensures your organisation always has insight into who has which tools in their possession. For projects, you can create project locations, and for the central warehouse, you can manage warehouse locations.
With the user-friendly Centix OnSite app, you can easily move tools between locations. Want to make the process even easier? Use QR code labels, so users can instantly access manuals and certificates and work more efficiently.
Tool on-lending
A common challenge in tool management is that tools unintentionally go missing or out of sight when they are passed between mechanics. With Centix OnSite, the mechanic who has the tool in their possession can easily transfer it to a colleague using the move basket. The receiving colleague confirms the transfer with a digital signature, ensuring the tool is immediately registered under the correct person.
Do you prefer not to use this functionality or limit it? You can easily configure roles and permissions within Centix, allowing you to decide who is authorised to transfer tools.
Tool inventory
With the inventory function in Centix, you can easily verify whether the tools on-site match what should be present according to your records. For example, during an annual check of service vans or an asset inventory on site, where you want to quickly confirm that everything is in order.
For each location, you create an up-to-date inventory list based on the registered assets. An internet connection is required to retrieve this list, ensuring you always work with current data.
You then verify the list by scanning items or confirming them manually. The inventory process itself can be performed fully offline, allowing you to continue working on-site without an internet connection. Any discrepancies, such as missing or additional items, are immediately visible and can be easily processed afterwards.
This replaces error-prone Excel or paper-based lists and allows you to work with one reliable and up-to-date overview.
Tool management brochure
Discover how our tool management solution can help your business. Simplify management, increase productivity, and minimise losses. Download the brochure now and take the first step towards optimised tool management!
Prefer watching a video instead of reading? Request the demo video!
Centix OnSite
Centix OnSite is included as standard in our basic package and is our most widely used app. With this app, you can manage everything related to your equipment, tools, machines and installations. This includes maintenance, inspections and moving assets. In addition, you always have insight into the history of your assets, both in the office and on-site.
- Easily manage tools via your phone or tablet
- Location management: easily locate and transfer tools between mechanics
- Ability to conduct inspections using standard checklists
- Quick access to inspection certificates and historical data
- Minimal input required, ideal for use on the shop floor
- Convenient for use on the go, works both online and offline
Inspection of tools
Visual inspection
Centix offers a wide range of standard checklists for visual inspections, allowing you to carry out almost all inspections in a simple and structured way.
With Centix OnSite, you can perform these inspections directly on-site. Scan or search for the tool, select the right inspection plan and go through the checklist. You can quickly complete the questions and easily select deviations from a standard list, minimising manual input. In addition, you can add notes and photos and visually mark deviations.
After completing the inspection, the status and validity date are automatically updated and an inspection certificate is generated immediately.
PAT testing
Electrical tools are subject to mandatory inspection requirements. For many organisations, this is a time-consuming and error-prone process. With Centix, this is significantly simplified.
Centix enables you to read measurement data directly from PAT testers. Once the measurement file has been imported, the status and validity date are automatically updated. For each tool, a certificate is automatically generated, clearly displaying all measurement values.
Inspection of cordless power tools
Do you think cordless power tools do not need to be inspected? This is a common misconception. Regulations state that all work equipment that can deteriorate and pose risks must be inspected periodically. This therefore also applies to cordless power tools.
Centix supports this process with standard checklists for various types of cordless power tools, such as grinders and mitre saws. This allows you to carry out these inspections in a simple and structured way.
Certificates
One of the main advantages of performing inspections in Centix is the speed at which certificates are generated. After completing an inspection, a certificate is created automatically, without any additional manual work. All certificates are then centrally stored with the correct asset in Centix, ensuring you always have a complete and up-to-date record.
You can also easily add certificates from external parties, allowing all inspection documentation to be managed in one place. This prevents fragmentation and helps you maintain full control.
Using QR code labels on tools, you can instantly access certificates. By scanning the QR code, you gain one-click access to the correct document, including its history. This is ideal during audits, inspections or on-site activities.
On the left is an example of a certificate generated through a standard Centix inspection of a ladder.
“We have to deal with laws and regulations. That means mechanics are not allowed to walk around with unapproved work equipment. Using Centix, we can keep an eye on that.”
“Centix Online has brought considerable speed improvements to tool inspections. This is due to our ability to instantly determine the status of each item: what has been inspected and what hasn’t. If any issues are found, we can effortlessly capture a photo and incorporate it into the system.”
