Summer is here. And while work on the construction site may temporarily pause, it’s the ideal time to professionalise your equipment management. With our best practices, Centix offers you the opportunity to invest in efficiency, safety, and control during this period.
1. Registration of equipment and tools
Whether your current registration system is digital, managed in an Excel sheet, or even still on paper, Centix offers a streamlined solution to register all your equipment and tools quickly and efficiently. Thanks to our best practices in equipment management, you’re guaranteed an accurate and future-proof system that you can easily manage yourself.
2. Provide equipment with QR code stickers
As equipment is not in use during the construction break, this is the ideal time to label each item with a unique QR code sticker. This small but powerful addition enables your team to easily check which equipment is assigned to them and when the next inspection is scheduled. In addition, inspection certificates and other documents, such as manuals, can be quickly accessed by scanning the QR code.
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An advantage of QR codes is that you can easily scan them with your smartphone or tablet. This way, we have immediate insight into the data and no longer need special reading equipment for this. – Fire Brigade Twente
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3. Inspection of equipment
The summer break is a time when many items of work equipment are inspected to ensure they are safe and comply with current legislation. With Centix, equipment inspections become a straightforward and well-organised process. Use standard checklists to carry out inspections on all types of work equipment. Deviations can easily be selected from a predefined list, with the option to add notes and photos. Centix also provides an automated solution that reads PAT testing data directly from the PAT tester. Once the inspection is completed, a certificate is generated automatically. External inspections and certificates can be easily linked to individual records or imported in bulk. Inspection companies can also be granted access in Centix to carry out inspections themselves.
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Centix Online has resulted in significant speed gains when inspecting tools. This is because we can immediately see if everything is in order: what has been inspected and what hasn’t. If something is not in order, we can easily take a photo and add it to the system. – DCW
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4. Equipment allocation by name
Once all equipment has been registered and inspected, it can be moved to the correct location. Avoid confusion and increase accountability by assigning equipment to specific employees. This ensures that each team member has exactly the tools they need, while preventing overcrowded work vans. It also provides a clear overview of your equipment’s location and helps minimise loss or misplacement.
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By scanning the QR code, an employee can see whether or not it is their ladder. This way, they can leave the construction site with their own equipment, instead of it disappearing into someone else’s van again. – Hemink Group
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5. Set up automatic notifications
To prevent inspection dates from being missed, Centix allows you to set automatic reminders for upcoming inspections. This ensures that equipment remains fit for use and consistently meets the required safety standards.
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I don’t want to chase people to get equipment inspected. The Centix system now does that for me. It sends colleagues an email when it’s time for inspection. I find that ideal and it saves me a lot of time! – Forteck
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Conclusion
This construction break is the ideal time to invest in your organisation’s efficiency. Switch to Centix and experience the benefits of our advanced equipment management software for yourself. Boost productivity, reduce costs, and improve safety — all with one powerful tool that fits right in your pocket.
Discover what Centix can do for your organisation
Have you become enthusiastic and want to know more? I’d be happy to guide you through the possibilities in a personalised product demonstration. Depending on your needs, I’ll walk you through the software in 30 to 90 minutes, giving you a clear overview of what Centix can offer your organisation.
