Tool and equipment management for municipalities
Working safely, efficiently, and responsibly is essential at a municipal depot. Whether it involves tools, vehicles, or temporary facilities, effective equipment management helps prevent unnecessary costs, delays, and unsafe situations. Centix offers municipalities a digital solution that provides complete control over equipment, inspections, and maintenance. This enables you to work clearly and compliantly, without unnecessary paperwork or error-prone records.
With Centix, all information is recorded digitally. Registrations, certificates, and inspections are centrally stored, accessible in real time, and easy to manage. This streamlines processes, improves reliability, and ensures everything is always in order.
Centix at Municipalities
Working safely and efficiently within municipalities begins with effective equipment management. Centix provides a complete solution for managing equipment, inspections, and maintenance. Whether it involves tools, vehicles, or other supplies, Centix lets you monitor the status and availability of your equipment at all times. This means you can focus fully on your municipal tasks, while your equipment management runs smoothly and reliably.
Issuing and returning equipment and tools
Issuing and returning equipment and tools
Municipalities use a wide variety of equipment and tools daily, often in different combinations and at multiple locations. Centix helps you organise this process in a structured and transparent way. Warehouse staff can easily register tools, personal protective equipment, and other items such as fences or warning signs. These can be directly linked to employees, vehicles, or projects — for example, maintenance work, road closures, or events. This ensures you always know exactly who is using which equipment. Moving equipment between locations is simple with Centix OnSite.
When equipment is returned, warehouse staff immediately register it back at the warehouse location, keeping the overview up to date. Damage or loss is quickly identified, and equipment becomes available for reuse in a timely manner. This prevents waste, reduces costs, and makes workflows more reliable.
When equipment is returned, warehouse staff immediately register it back at the warehouse location, keeping the overview up to date. Damage or loss is quickly identified, and equipment becomes available for reuse in a timely manner. This prevents waste, reduces costs, and makes workflows more reliable.
Management of maintenance and inspections
Maintenance and inspections are vital for safe and responsible equipment management. With Centix, you can organise these processes clearly and efficiently — from planning to record-keeping. Whether it involves periodic maintenance of vehicles or mandatory inspections of electrical tools, the software supports you every step of the way. Thanks to automatic reminders, you will never miss an inspection or maintenance deadline.
Inspections are easy to carry out using Centix OnSite, both online and offline. You work with standard inspection plans that can be customised to suit your needs. Afterwards, inspection certificates are automatically generated and stored digitally, eliminating the need for manual paperwork.
Whether you perform maintenance in-house or use external service providers, Centix offers complete flexibility. External parties can securely access your Centix environment, or you can import certificates yourself. In both cases, you retain centralised oversight of your equipment’s status and easily comply with laws and regulations.
Inspections are easy to carry out using Centix OnSite, both online and offline. You work with standard inspection plans that can be customised to suit your needs. Afterwards, inspection certificates are automatically generated and stored digitally, eliminating the need for manual paperwork.
Whether you perform maintenance in-house or use external service providers, Centix offers complete flexibility. External parties can securely access your Centix environment, or you can import certificates yourself. In both cases, you retain centralised oversight of your equipment’s status and easily comply with laws and regulations.
Municipality of Nijmegen: "Centix gives us immediate insight into and an overview of all our materials."
The Municipality of Nijmegen has successfully implemented Centix to digitise the management and distribution of materials and tools. Where Excel files and paper forms were previously used, Centix now provides real-time insight and accurate registration through QR codes. This has resulted in a more efficient process, fewer errors, and the elimination of stock discrepancies. Maintenance and inspection certificates are also stored digitally, enabling the municipality to stay fully informed about the status of its equipment. “This allows me to see exactly what expires and when,” says Ellen Marcusse.
Discover what Centix can do for your organisation
Have you become interested and would like to learn more? I’d be happy to guide you through the possibilities in a personalised product demonstration. Depending on your wishes, I will catch you up in half an hour to one and a half hour, to give you a clear impression of our complete asset management solution!
Centix Online Basis
€130
per month
- The step towards digital working for municipalities
- Simple issuing and returning of equipment
- Clear management of maintenance and inspection tasks
- Complete maintenance history for each item of equipment
- Use Centix OnSite on the go — online and offline
Prefer to see Centix Online Basis in action? Request the demonstration video!
Flexible and tailored to each municipality
Every municipality operates differently. That’s why Centix has a modular structure and is easy to expand. The system adapts to your way of working — not the other way around.
Service requests
Centix makes it easy to submit fault reports and service requests using QR codes and customisable forms. After scanning the QR code, users can submit a request quickly and easily. Photos and videos can be added to clearly illustrate the issue. The back office then receives all the information needed to process the request efficiently. Service requests are part of the workflow management module.
Products
With Centix’s product module, you can centralise key equipment data on a single, clear product master card. When creating a new object, simply select the correct product, and properties such as object type, brand, model, and dimensions are automatically filled in. Any linked documents, such as manuals, are also included straight away. This saves time, reduces errors, and significantly cuts down on manual tasks.
Inventory management
With Centix’s inventory management module, you can easily monitor all consumables within your organisation. Set minimum and maximum stock levels for each warehouse location and receive automatic notifications in the event of shortages. Real-time tracking of stock movements — including receipts, issues, and returns — ensures you always have up-to-date insight into your inventory. Using Centix OnSite, items can be scanned, and stock can be updated directly on site, quickly and accurately.
“With Centix, we can record everything we lend out, issue, and also what is returned. It works brilliantly for us. It’s great to be able to keep our inventory in order with Centix.”
“With Centix, you simply have a clearer overview of inspections and who has what. That’s the real advantage for us.”
Strong in management, maintenance and inspections
Flexible
Centix offers extensive customisation options through its diverse range of modules. Our licence structure allows you to record unlimited objects and the number of simultaneous users is scalable.
Apps
With Centix OnSite, everyone always has the right information at hand—anytime, anywhere. This way, you're always up to date on the status of your equipment.
Maintenance
Managing all equipment within your Local Resilience Forum is simple. You always know when maintenance is needed and can record it effortlessly, even if it's carried out by external parties.
Smart
Quick to implement. Centix offers a tried-and-tested template based on practical experience, which we simply configure together.